SAP licensing was not designed to be understood. It was designed to be expanded. Our independent SAP license advisory team works only for enterprise buyers. No SAP partnership, no reseller margin, no parallel SAP services line that creates a conflict.
SAP's price list spans more than 70 user role definitions, dozens of engine metrics, nine Digital Access document types, and a separate FUE-based commercial model under RISE with SAP and Cloud ERP Private Edition. Each definition shifts subtly with each price-list revision. Each shift is an opportunity for SAP's audit team to argue that a user assigned to one type now belongs in a more expensive one.
Independent SAP license advisory exists because the rules are written by the seller. Our team maps the actual transaction footprint of every user, engine and integration in your estate against the contractual definitions that apply on the date of your Order Form. That work creates a defensible licence position SAP cannot quietly expand at renewal or audit.
We produce an independent Effective Licence Position covering Named Users, Engines, Packages and Digital Access documents. Outcome: a defensible counter-ELP that typically reduces SAP's measurement by 20 to 35%.
We assess every Professional user against their transaction footprint and reclassify down to Limited Professional, Employee or ESS where contractually supported. Outcome: 15 to 30% reduction in named user spend, sustained across the contract term. See the SAP named user types guide for the underlying rules.
We map every non-SAP system that consumes SAP data against the nine Digital Access document types. Outcome: a quantified indirect access exposure number, plus a remediation or settlement path before SAP raises it in an audit.
We review your Master Agreement, Order Forms, and all amendments for clauses that disadvantage you at renewal or audit, including audit rights expansions, measurement methodology ambiguity, and Cloud Extension Policy carry-overs.
We produce a 12-month plan covering reclassification, decommissioning, renegotiation triggers, and audit defence preparation. Outcome: a CFO-ready savings plan with quarterly milestones. Move beyond ad-hoc savings with our SAP license optimisation service.
Six to nine months before renewal, we build the position SAP's renewal desk will eventually face. Outcome: 25 to 35% reduction on SAP's opening renewal proposal once negotiation begins.
We compile every Order Form, schedule and amendment into a single entitlement view. We map the licence types you hold against SAP's current price list, flagging clauses that expose you at audit or renewal.
We run an independent measurement against your USMM and LAW data. We map every user, engine and integration to its true contractual classification. The output is your counter-ELP.
We design a reclassification programme with quarterly milestones, plus a remediation plan for indirect access exposure. We document every decision so your internal team can defend it at audit.
Beyond the initial engagement, we provide quarterly governance reviews and a structured renewal-preparation sprint six to nine months before each contract event.
A Tier 1 industrial supplier identified 3,200 dormant Professional users across a multi-entity estate. Reclassification plus decommissioning produced an annual run-rate reduction of $5.5M, plus a clean baseline for the next SAP renewal.
A European bank quantified its Digital Access exposure ahead of an enhanced audit. Mapping 22 integrations against the nine document types reduced expected exposure by 65% versus SAP's later opening claim, producing a settlement position SAP could not credibly inflate.
A specialty retailer reclassified 1,600 Limited Professional users from Professional eight months before renewal. SAP's eventual renewal proposal landed 28% lower than the prior term thanks to the documented reduction in entitlement need.
The cheapest SAP licence advisory work happens between audits and renewals. Once SAP is at the table, your options narrow. Book a free consultation while your contract still gives you room to move.
Book a Free Consultation →CIOs, CFOs, Heads of Procurement, IT Directors, and ITAM and SAM leaders running an SAP estate above $2M annual run-rate. Particularly useful when the estate covers multiple legal entities, mixes ECC and S/4HANA, or includes any RISE, Cloud ERP Private, BTP, or AI Units commitment. The earlier we engage, the more contractual room you keep.
The free consultation is a 30-minute review of your contract stack and current licence cost. You leave with the three highest-value moves to make in the next 90 days, regardless of whether you engage our team.